United States citizens do not need a U.S. visa or passport for travel to Florida. If you are not a US citizen, you may need a visa for entry into the US.
A completed conference registration and payment is required in order to receive your invitation letter. The letter will be sent as soon as the payment is successfully processed. Refunds due to visa issues will only be provided if proof of the visa rejection is sent to firstname.lastname@example.org
Visas - Notes for International Participants
A business visa, either a B1 or WB (if from a visa waiver country), is the required visa to obtain in order to enter the US, attend the conference and receive any type of funding or reimbursement. These types of activities are not allowed on a tourist visa (B2 or WT). In particular, it is imperative that you enter the US with a business visa if you expect to receive any type of funding or reimbursement from the conference.
There are many different requirements to obtain a visa to enter the US or other countries. Some embassies may request a conference attendee to present a letter from the conference to verify their intentions to attend the specific conference (invitation letter). It may also be necessary to verify that the requester has paid the registration fee in full.
Visa applications are currently subject to a greater degree of scrutiny than in the past. Many applicants may be required to appear in person for an interview as part of the visa process. Applicants affected by these procedures are informed of the need for additional screening (Administrative Processing) at the time they submit their visa application and will be advised to expect delays. Therefore, attendees are advised to apply for their visa no later than 4-6 months prior to the conference.
Obtaining a Visa
If you are planning to travel to the United States to attend the conference and you live in a country that requires a Visa, we urge you to apply for one as early as possible. Below are suggestions to help you secure the correct Visa.
- Apply at a U.S. Embassy or Consulate near you (website) at least 4-6 months before intended travel. You can check on-line for the wait times for appointments.
Be prepared to allow inkless fingerprinting and digital photographs upon entry to the US.
- Be accurate and specific in completing your application. Avoid mistakes. If needed, attach an additional explanation letter.
- Attach evidence of your previous visits to the United States and of your intended return trip to your home country.
- Acquire a police clearance, if possible.
- Bring all documentation proving your home country connections. Suggestions include: past visas, bank accounts, family, professional position, home ownership, and marriage license.
- If you are presenting a paper or speaking at the meeting or are receiving an award or grant, bring copies of correspondence confirming that.
Bring your letter of invitation from the conference
- You will need to apply for a Business visa.
All conference letters of invitation are only provided to attendees who are planning to participate and attend the conference. Please email us to request a letter of invitation and/or a letter for visa application:You will need to provide the following information in your request:
- Your full name (Family name and given name)
- Date of Birth
- Passport Number/Nationality
- Degree (M.D., Ph.D, etc.)
- Job Title (Professor, Lab Director, etc.)
- Full mailing address